Legal obligations: Maintenance and storage of Association Official Records Scheduling and hosting of inspections of Official Records Responding to inquiries as required by law Interacting with DBPR and other government agencies Preparation, mailing, and posting of mandatory notices for required meetings including Annual Meeting and Budget meeting notices Cooperation with association attorneys in legal actions to which the association is a party Amendments to association documents from development through voting and recording Filing of Annual Reports with the Secretary of State Issuance of Certificates of Estoppel
Intra-Association Issues: Preparation and mailing of correspondence to members Preparation and mailing of voting packages including: Vote to waive or reduce statutory reserves Vote to approve a material alterations Vote to waive or reduce financial reporting requirements Vote for election of directors Vote to approve amendments to governing documents Transcription of meeting minutes  Transcription and mailing of community newsletters Development and administration of parking control policies Coordination and assistance in turnover of associations from developer to owner control
Applications for transfer by sale or lease: Provide application forms to prospective buyers or tenants Receive and review applications for completeness and accuracy Obtaining credit and criminal background checks on prospective buyers or tenants Forward completed applications to the board of directors or its designated committee for review Issue Certificates of Approval or letters of denial to applicants
Association insurance: Maintenance of association insurance policies Obtaining quotes for insurance Provide information to owners for obtaining Certificates of Insurance     Maintenance and issuance of FEMA letters Provide mitigation forms Notify insurance carriers of potential claims Cooperate with insurance carriers in handling claims Cooperate with insurance defense attorneys in legal cases